By embracing automation, client was able to keep up, improve and optimize Accounts Payable.
The following process has been followed to overcome the challenge of the client.
Suppliers send their invoices directly to the RPA system via email, streamlining the initial step of invoice processing.
The RPA software robot automatically detects the incoming invoice email and triggers the predefined automation workflow, ensuring timely and efficient processing.
Advanced machine learning algorithms analyze the invoice content, accurately capturing and extracting all necessary data such as invoice number, date, amount, and supplier details.
Users can access a centralized workbench to review, verify, and manage all invoices, allowing for easy administration and tracking of invoice statuses.
The processed and validated invoice data is seamlessly updated in the Transoft ERP system, ensuring accurate financial records and efficient payment processing.
Below values justify how we have assisted this company to keep up with the current market trends by maintaining quality and increased labor savings.
A market leading Transportation and Logistics company experienced a substantial increase in demand after Covid. This company could not keep up with auditing, processing and paying Accounts Payable invoices.
By not being able to keep up with the increased volume, the staff was overworked which impacted data quality and bills were not being paid on time, impacting their credit rating and causing work stoppages.
For the global transportation & logistics company this is the solution which we have provided
Robotic Process Automation (RPA), Machine Learning and a custom workbench application helped them meet this demand, addressing our labor shortage, improving quality control and creating a stronger relationship with our suppliers.
RPA starts the automation of the process with invoices received by email from suppliers, then passes control to Machine Learning for data capture, then invoices are easily administered by the user from a custom built workbench.
“We automated location tracking for the majority of our shipments. We automated AP invoicing for over 7,500 shipments per month, along with automating AR invoicing.
With the help of eAlliance, we combined RPA and Machine Learning to accomplish this and more, saving us over 130 hours weekly.”
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